After selecting a job from the list, when you click on “Applicants”, it shows your list of applicants available for the selected job. For a detailed explanation of the applicant screen, please review “Applicant” sections.
If no candidates are assigned to a job, you may see a screen like:
This screen provides an option to assign candidates to the selected job with two options:
Intelligent match automatically matches your candidate database with job information. It matches the candidates with job requirements, industry, functional area, experience, qualifications and skills. Please note that this works with the job requirements you have defined while creating a job, so be sure to review your job Requirements before you use intelligent match.
For example, for any job where you have recruitment criteria or parameters like software (industry), 2–3 years (experience), manufacturing (functional area), engineering (qualification) and Java, Oracle (skills); this powerful and intelligent tool will search the candidate database and list the candidates based on the option (close and wide match) you have selected.
Close Match (Default Match)
You may also call this a “Strict” match and by default when you click on “intelligent match,” it matches the candidate database with “close match” option only. The close match tries to match ALL parameters (industry, experience, qualification and skills) to candidates. It will only match candidates who meet ALL the requirements. Normally you should try “close match” first.
Wide match is broad level match to use when Close Match proves insufficient. This will try to match and list candidates who meet ANY criteria or requirement. It will match and list all candidates with the same industry or experience or qualification or skills as per the job requirement. We advise you to review the candidate’s resume and profile before you associate any candidates based on “wide match.“
This allows a manual search of candidates’ database, you may search candidates database by any (or with different combination) of given requirements e.g. applicant code, skill, minimum experience, maximum experience, industry (selection) and qualification (selection). For example, if you know the applicant code of a candidate, enter it in the applicant code textbox and click “search” to find a specific candidate. To search for specific candidate skills you can enter “skill” in the textbox. You may also search with more than one requirement by entering or selecting different values. Please note that this search works with ‘AND’ condition so if you enter skills and qualification, it will show candidates who match BOTH (skills and qualifications) requirements.
For example, to search candidates with a bachelor’s degree and communication skills, enter “communication” in the skill stextbox and select “bachelor degree” from the qualifications dropdown and press “search.”
Click on the numbers from the matching results to get a list of candidates.
Add/Assign Candidates to a Job
Once you get matching candidates by either intelligent match or custom match, you can assign candidates to the job by selecting a candidate and clicking “Add to Job” at the bottom. This links candidates to a job and AppliView sends an email notification.
This button show details about a selected applicant.
This shows an applicant’s history within the system revealing if the candidate was previously selected for another job, and the status.
A list of activities for the selected job and applicant. You can also create a new activity with “Add New Activity.”
Add New Activity
Allows you to create a new activity for an applicant. All fields marked with * are mandatory.
The title of the activity.
Details about the activity in short
Phone call, email, Discussion etc.
The time zone for the activity. This will be set to your default time zone so you may not need to change it. Change only if you create an event in a different time zone. For example if you are planning to call an applicant in other time zone, you should create an event based on that applicant’s time zone. AppliView also sends a reminder based on the time zone setting.
Date of the activity.
You can set a followup date for an event and get an email reminder.
If you want to receive an earlier reminder of this event.
Send Reminder Before
You may also specify the reminder time.
Open or closed.
Save and Back
With this option, your new activity is created and you are sent back to the list.
This will save the new activity
Cancels the entire operation and sends you back to the previous list.
Shows a list of activities for a selected applicant
Allows you to create a new activity, as explained above.
To edit an existing activity by selecting a row from the list.
To delete selected activity from the list.
Refreshes your list if you have searched or filtered the data.
To search an activity by title.
You can filter activities by activity date or followup date by selecting a range (“to” and “from” dates).
Shows any interview details for a selected applicant.
Schedule an Interview
You can schedule an interview for the applicant from here.
The time zone for this schedule. This is very important if your time zone is different than the candidate’s. AppliView does all date-related calculation in GMT. It also sends an email notification based on the time zone setting.
Date of the interview.
Start time for the Interview.
End time of the interview.
Any instructions for the candidate.
Location of the interview.
The type of the interview e.g. online, phone, in-person, etc.
The interviewer for this interview. You will also be notified if there is any conflict with this interviewer’s schedule. Once you set the interview schedule, the interviewer will get an email notification.
Any additional information.
Tags are keywords which help distinguish a candidate based on specific information. You can assign any keywords or tags to an applicant and later search for an applicant based on these tags. You can also select a keyword from the list.
Search based on Tag
You can search an applicants’ data by options like first name, last name, skill, experience, current location, designation, gender, preferred location and tags.
These options quickly filter the applicants based on the selection.
Automatically compares and matches applicants with job requirements. It works with the “any” option so it will match an applicant with any job requirement, such as qualification, skill, experience, or designation. It displays matching data in blue.
This is a single-click feature to show applicants, who do not match any job requirement such as qualification, skill, experience or functional area.
This is helpful to restore the list back to “all” in case you used any options.
Lists applicants with an “open” status. You can change this term (“open”) from Manager ->Master Data->Applicant Status.
Lists applicants with a “Canceled” status. You can change this term (“canceled”) from Manager ->Master Data->Applicant Status.
Lists applicants with a “review” status. You can change this term (“review”) from Manager ->Master Data->Applicant Status.
Lists applicants with a “selected” status. You can change this term (“selected’) from Manager ->Master Data->Applicant Status.
ListS applicants with a “not selected” status. You can change this term (“not selected”) from Manager ->Master Data->Applicant Status.
Sorting and Display column (Resize and customization)
You can sort the applicant list by ascending or descending order by clicking on a column heading.
Ratings are available to recruiters, HR mangers and interviewers to score any applicant (only once) with a five-star rating system. AppliView shows the individual rating and an average rating. Rating is also shown on reports.
Applicants (Bottom Buttons)
Change Applicant(s) Status
Allows you to change the status of the selected applicant. It also sends an email notification, as per the configuration in manager section, to the applicant, recruiter and HR manager.
Remove from this Job
This removes any selected applicant(s) from the current job; the candidate’s details are still available in the master database.
You can move or copy an applicant to other job. If you “move,” the applicant will be removed from the current job and if you “copy,” the applicant will be available in both jobs. You also have an option to copy or move an applicant’s rating to another job.
Mark as “Hot”
This keeps an applicant on top of the list regardless of any filter or search. This can be useful to earmark important candidates when you have a large number of candidates for a specific job.
Remove Hot Tag
Selects a “hot” applicant to remove a “hot” designation.
Export to CSV
To export a current list to Excel/CSV.
Download resumes(s) Zip
You can download the resumes of all applicants in a zip file.