Applicants

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After selecting a job from the list, when you click on “Applicants”, it shows your list of applicants available for the selected job. For a detailed explanation of the applicant screen, please review “Applicant” sections.

Applicants

If no candidates are assigned to a job, you may see a screen like:

Applicants

This screen provides an option to assign candidates to the selected job with two options:

Intelligent Match

Intelligent match automatically matches your candidate database with job information. It matches the candidates with job requirements, industry, functional area, experience, qualifications and skills. Please note that this works with the job requirements you have defined while creating a job, so be sure to review your job Requirements before you use intelligent match.

For example, for any job where you have recruitment criteria or parameters like software (industry), 2–3 years (experience), manufacturing (functional area), engineering (qualification) and Java, Oracle (skills); this powerful and intelligent tool will search the candidate database and list the candidates based on the option (close and wide match) you have selected.

close and wide match

Close Match (Default Match)

You may also call this a “Strict” match and by default when you click on “intelligent match,” it matches the candidate database with “close match” option only. The close match tries to match ALL parameters (industry, experience, qualification and skills) to candidates. It will only match candidates who meet ALL the requirements. Normally you should try “close match” first.

Wide Match

Wide match is broad level match to use when Close Match proves insufficient. This will try to match and list candidates who meet ANY criteria or requirement. It will match and list all candidates with the same industry or experience or qualification or skills as per the job requirement. We advise you to review the candidate’s resume and profile before you associate any candidates based on “wide match.“

Custom Match

This allows a manual search of candidates’ database, you may search candidates database by any (or with different combination) of given requirements e.g. applicant code, skill, minimum experience, maximum experience, industry (selection) and qualification (selection). For example, if you know the applicant code of a candidate, enter it in the applicant code textbox and click “search” to find a specific candidate. To search for specific candidate skills you can enter “skill” in the textbox. You may also search with more than one requirement by entering or selecting different values. Please note that this search works with ‘AND’ condition so if you enter skills and qualification, it will show candidates who match BOTH (skills and qualifications) requirements.

For example, to search candidates with a bachelor’s degree and communication skills, enter “communication” in the skill stextbox and select “bachelor degree” from the qualifications dropdown and press “search.”

Matching

Matching results

Click on the numbers from the matching results to get a list of candidates.

Matching results

Add/Assign Candidates to a Job

Once you get matching candidates by either intelligent match or custom match, you can assign candidates to the job by selecting a candidate and clicking “Add to Job” at the bottom. This links candidates to a job and AppliView sends an email notification.

Add/Assign Candidates to a Job

Applicant Details

This button show details about a selected applicant.

History

This shows an applicant’s history within the system revealing if the candidate was previously selected for another job, and the status.

History

Activity Details

A list of activities for the selected job and applicant. You can also create a new activity with “Add New Activity.”

Activity Details

Add New Activity

Allows you to create a new activity for an applicant. All fields marked with * are mandatory.

Add New Activity

Activity Title

The title of the activity.

Details

Details about the activity in short

Activity Type

Phone call, email, Discussion etc.

Activity Type

Time zone

The time zone for the activity. This will be set to your default time zone so you may not need to change it. Change only if you create an event in a different time zone. For example if you are planning to call an applicant in other time zone, you should create an event based on that applicant’s time zone. AppliView also sends a reminder based on the time zone setting.

Time zone

Activity Date

Date of the activity.

Activity Date

New Followup

You can set a followup date for an event and get an email reminder.

New Followup

Reminder

If you want to receive an earlier reminder of this event.

Reminder

Send Reminder Before

You may also specify the reminder time.

Send Reminder Before

Status

Open or closed.

Status

Save and Back

With this option, your new activity is created and you are sent back to the list.

Save

This will save the new activity

Cancel

Cancels the entire operation and sends you back to the previous list.

Activity List

Shows a list of activities for a selected applicant

Activity List

Add New

Allows you to create a new activity, as explained above.

Edit

To edit an existing activity by selecting a row from the list.

Edit

Delete

To delete selected activity from the list.

Delete

List All

Refreshes your list if you have searched or filtered the data.

List All

Search

To search an activity by title.

search an activity by title
Filter

You can filter activities by activity date or followup date by selecting a range (“to” and “from” dates).

Filter

Interview Details

Shows any interview details for a selected applicant.

Interview Details

Schedule an Interview

You can schedule an interview for the applicant from here.

Schedule an Interview

Time Zone

The time zone for this schedule. This is very important if your time zone is different than the candidate’s. AppliView does all date-related calculation in GMT. It also sends an email notification based on the time zone setting.

Time Zone

Interview Date

Date of the interview.

Interview Date

Start Time

Start time for the Interview.

Start Time

End Time

End time of the interview.

End Time

Special Instructions

Any instructions for the candidate.

Special Instructions

Location

Location of the interview.

Location

Type

The type of the interview e.g. online, phone, in-person, etc.

Type

Interviewer

The interviewer for this interview. You will also be notified if there is any conflict with this interviewer’s schedule. Once you set the interview schedule, the interviewer will get an email notification.

Interviewer

Other info

Any additional information.

Other info

Tags

Tags

Tags are keywords which help distinguish a candidate based on specific information. You can assign any keywords or tags to an applicant and later search for an applicant based on these tags. You can also select a keyword from the list.

Search based on Tag

Search based on Tag

List/Grid

Search

You can search an applicants’ data by options like first name, last name, skill, experience, current location, designation, gender, preferred location and tags.

List (Filter)

These options quickly filter the applicants based on the selection.

Matching

Automatically compares and matches applicants with job requirements. It works with the “any” option so it will match an applicant with any job requirement, such as qualification, skill, experience, or designation. It displays matching data in blue.

Mismatch

This is a single-click feature to show applicants, who do not match any job requirement such as qualification, skill, experience or functional area.

All

This is helpful to restore the list back to “all” in case you used any options.

Open

Lists applicants with an “open” status. You can change this term (“open”) from Manager ->Master Data->Applicant Status.

Canceled

Lists applicants with a “Canceled” status. You can change this term (“canceled”) from Manager ->Master Data->Applicant Status.

Review

Lists applicants with a “review” status. You can change this term (“review”) from Manager ->Master Data->Applicant Status.

Selected

Lists applicants with a “selected” status. You can change this term (“selected’) from Manager ->Master Data->Applicant Status.

Not Selected

ListS applicants with a “not selected” status. You can change this term (“not selected”) from Manager ->Master Data->Applicant Status.

Sorting and Display column (Resize and customization)

Sorting and Display column

You can sort the applicant list by ascending or descending order by clicking on a column heading.

You can customize the information and columns displayed on the list and remove or add columns as needed. You can also customize the size and width of the columns. Please note that these changes are browser- and user-specific, through the use of cookies and will remain even after logout. Please review the video for this.

Rating

Ratings are available to recruiters, HR mangers and interviewers to score any applicant (only once) with a five-star rating system. AppliView shows the individual rating and an average rating. Rating is also shown on reports.

Rating

Applicants (Bottom Buttons)

Applicants (Bottom Buttons)

Change Applicant(s) Status

Allows you to change the status of the selected applicant. It also sends an email notification, as per the configuration in manager section, to the applicant, recruiter and HR manager.

Change Applicant(s) Status

Remove from this Job

This removes any selected applicant(s) from the current job; the candidate’s details are still available in the master database.

Remove from this Job

Move/Copy

You can move or copy an applicant to other job. If you “move,” the applicant will be removed from the current job and if you “copy,” the applicant will be available in both jobs. You also have an option to copy or move an applicant’s rating to another job.

Move/Copy

Mark as “Hot”

This keeps an applicant on top of the list regardless of any filter or search. This can be useful to earmark important candidates when you have a large number of candidates for a specific job.

Mark as “Hot”

Remove Hot Tag

Selects a “hot” applicant to remove a “hot” designation.

Remove Hot Tag

Export to CSV

To export a current list to Excel/CSV.

Export to CSV

Download resumes(s) Zip

You can download the resumes of all applicants in a zip file.

Download resumes(s) Zip
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